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Environment

Netmail Archive (all versions)

Synopsis

Archive administrators need to create new repositories throughout the lifetime of the product for various reasons such as testing, legal holds, etc.  Once the need for a repository concludes, the administrator may wish to remove it and recover resources (storage, indexes, etc..).  The procedure outlined below provides the correct way to accomplish this.

Solution

After a repository is created the jobs will populate it with folders, xml files and attachments.  Also, indexes are created to track all this.  To remove a repository all these need to be undone.  

To remove it gracefully, the steps to remove a repository are:

  1. XML files:  Run an ILM - Deletion job on all the accounts in the repository.  Select deletion of audits, messages, and indexes.
  2. Attachments:  Run a Storage Management - Orphaned Attachment Purge on the repository
  3. Location definition:  Remove the location from Archiving -> Storage Locations.  You will be prompted to clear all indexes associated with this location; agree to this.
  4. Clean up storage:  Go to the network share that hosted the location and remove whatever files / folders remain on-disk.

 Notes

If the location was backed by a network share, you can perform only steps 3 & 4 directly. 

If the locations was hosted on Netmail Store, you must go through all the steps above. 


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