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Netmail Archive provides multiple Job Agents that allow you to create and configure jobs to help you manage the archiving, retention, and retrieval of electronic information within your organization. To view the available Netmail Archive Agents, choose the Archive > Clusters > <Cluster Name> > Agents object by using the arrow icon to expand the tree.

Netmail Archive Agents

The Archive Agent is the main component of Netmail Archive. With the Archive Agent, you can archive information from your mail system to an external data repository in XML format. In order to use the Export, ILM, or Index Agents, you must first use the Archive Agent to create the archived data in XML format. For more information on the Archive Agent, see “Archive Agent Configuration and Management”.

The Export Agent is used to copy archived data from one location to another, typically for eDiscovery purposes. It can also be used to export archived data in PST format for provision to third parties. In addition, it is also used by the Netmail Search component of Netmail Archive as the engine for carrying out eDiscovery exports to PDF, PST, or searchable XML format. For more information on the Export Agent, see “Export Agent Configuration and Management”.

The Group Agent is used to schedule a series of jobs from other Agents to run consecutively. The Group Agent helps you make intelligent scheduling decisions by allowing you to configure consecutive jobs to run automatically, removing the need for administrator intervention. For more information on the Group Agent, see “Group Agent Configuration and Management”.

The ILM Agent is used to enforce an organization’s Information Lifecycle Management policies on its archived data. Through the ILM Agent, you can manage the deletion of archived data at the end of its retention lifetime, or move messages during their retention period to alternate locations such as more economical network attached storage (NAS) devices. For more information on the ILM Agent, see “ILM Agent Configuration and Management”.

The Index Agent is used to help manage the comprehensive index files that Netmail Archive maintains for the archived data. The Index Agent can be used to create indexes for your archived data if you did not choose to create real-time indexes with the archiving job, or to re-create indexes if the original indexes were corrupt or created incorrectly. For more information on the Index Agent, see “Index Agent Configuration and Management”.

The Migration Agent allows organizations who are migrating from a Novell GroupWise email platform to an Exchange platform to migrate their data into the new email system. In conjunction with the Archive Agent and the GroupWise to Exchange Provisioning Utility, the Migration Agent allows for a seamless migration. The Migration Agent migrates actual data, such as email messages and calendar events, into the Exchange system. For more information on the Migration Agent, see “Migration Agent Configuration and Management”.
The Attachment Stripping Agent is used to strip attachments from messages that are being archived. Each stripped attachment is replaced by an HTTP link that points to a copy of the attachment in Netmail Store. The Attachment Stripping Agent therefore introduces the possibility of implementing single-instance storage with Exchange 2010 and helps organizations reduce server bloat. You must first define an appropriate storage location in order to use the Attachment Stripping Agent. For more information on the Migration Agent, see Attachment Stripping Agent Configuration and Management.

The Utility Agent is mostly used to perform maintenance on the live GroupWise message store. The Utility Agent can be used to automatically create folders within mailboxes to enforce a corporate-wide policy, to perform selective reduction of mail messages, or to apply the retention timestamp on GroupWise mailboxes. The Utility Agent is also used to carry out some Netmail Archive specific functions, namely purging the attachment Single Instance store of orphaned attachments and enabling you to convert legacy GWArchive archive data into Netmail Archive format. For more information on the Utility Agent, see “Utility Agent Configuration and Management”.

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